The United Nations Global Compact Liaison Office in China is seeking qualified service providers to support the execution of a Roundtable Session.

 

1. Introduction

 

About the UN Global Compact

As a special initiative of the UN Secretary-General, the vision of the UN Global Compact is clear: to mobilize business to transform sustainability ambition into action at the scale the world demands. With more than 25,000 participants and a presence in over 100 countries through 5 Regional Hubs and more than 70 Country Networks and expansion territories, the UN Global Compact is the world’s largest corporate sustainability initiative.

 

About the Event Support Service

The event is a half-day roundtable session organized by the UN Global Compact Liaison Office in China. The service provider will be responsible for the full on-site production and execution support, including but not limited to backdrop design and installation, technical setup, photography and videography, and on-site coordination.

 

2. Objectives

a) To ensure the high-quality execution of event support services for an offline UNGC Roundtable Session.

b) To create a comfortable, professional, and visually consistent event environment for all participants through efficient and coordinated service provision.

 

3. Scope of Work

a. Collaborate with the UNGC team to understand the specific requirements of each off-line event in the series, such as the expected number of participants, event themes, and time schedules.

b. Manage the food and beverage service during the event, ensuring timely replenishment of snacks and drinks and proper handling of utensils.

c. Procure and distribute event materials. Arrange for their transportation to the venue and ensure proper storage and distribution during the event.

d. Provide professional photos and video services

e. Provide simultaneous translation services to facilitate communication among participants.

f. Other event services

 

4. Requirements for Proposals

Please provide a quotation covering all items listed below for 1 half-day roundtable event (approximately 5 hours):

Venue

1. Conference facility

 

Foods & beverages

2. Tea break snacks and drinks

3. Utensil rentals if applicable

 

Event materials

4. Backdrop design, production, and installation

5. Printed reports and materials

 

Services

6. Photos and videos

    1) Audio-visual equipment provision and technical debugging

    2) On-site technical support staff

    3) Photography & Videography

        Professional photography (full session coverage + post-event editing)

        Professional videography (full session recording + post-event editing)

7. Simultaneous Translation

8. Handling and service

 

On-site Execution

9. On-site coordination and event management staff

 

Miscellaneous

10. Transportation, logistics, and other miscellaneous expenditures that may be applicable.

 

5. Timeline

Proposal Submission Deadline: March 20, 2026

 

6. Submission Instructions

The deadline for submitting your proposals is 5:00 PM, March 20, 2026 Beijing Time.

Please send to e-mail: chinahr@unglobalcompact.org (no other recipients should be "cc" or "bcc" in your e-mail submission).

Two e-mail submissions are mandatory — one for the technical proposal and the other for quotations. Please kindly prepare your documents in both English and Chinese.

Given the anticipated volume of submissions, only highly qualified proposals will be contacted.