Tender Document for Procurement of Event Support Service for

UNGC Sustainable Business Roundtable

 

Tender No.: UNGC-CN-2026-002

Project Name: Procurement of Event Support Service for UNGC Sustainable Business Roundtable

Procuring Entity: UN Global Compact Liaison Office in China

Date of Issue: 20 October, 2026

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Chapter 1 Introduction

 

1. About the UN Global Compact

As a special initiative of the UN Secretary-General, the vision of the UN Global Compact is clear: to mobilize business to transform sustainability ambition into action at the scale the world demands. With more than 25,000 participants and a presence in over 100 countries through 5 Regional Hubs and more than 70 Country Networks and expansion territories, the UN Global Compact is the world’s largest corporate sustainability initiative.

 

2. About the Event Support Service

The event is a half-day closed-door roundtable meeting organized by the UN Global Compact Liaison Office in Shanghai. The service provider will be responsible for the full on-site services of simultaneous interpretation service and equipment provision and photographing.

 

      3. Objectives

a) To provide simultaneous interpretation during the roundtable meeting to facilitate smooth cross-lingual communication among speakers and participants,

b) To ensure the high-quality photography with raw images provision for the half-day roundtable meeting.

 

 

Chapter 2 Invitation for Bids

I. Basic Information of the Project

● Project No.: UNGC-CN-2026-002

● Project Name: Procurement of Event Support Service for UNGC Sustainable Business Roundtable

● Procurement Requirements: To provide simultaneous interpretation during a half-day.

 

II. Eligibility Requirements for Applicants

1. Entity Qualification Requirements:

● Lawfully registered within the territory of the People's Republic of China, being a legal person or other organization with independent capacity to bear civil liability;

● Holding a valid business license whose business scope covers meeting services, event planning, advertising production, printing or related services.

2. Financial and Creditworthiness Requirements:

● Possessing a good business reputation and a sound financial accounting system;

● Not being listed on the "Credit China" website (https://www.creditchina.gov.cn/) as a dishonest judgment debtor;

● Not being listed on the China Government Procurement Network (https://www.ccgp.gov.cn/) record list of serious violations of law and breach of trust in government procurement.

3. Track Record Requirements:

● Experience in serving conferences of international organizations, or major government events is preferred;

● Evidence of two (2) similar projects within the past three years is preferred.

4. Other Requirements:

● Consortium bids are not accepted for this project;

● After award, the successful bidder shall not transfer the contract or engage in unauthorized subcontracting.

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Chapter 3 Instructions to Bidders

I. Pre-Bid Information Instructions

 

Clause No.	Clause Name	Content
1.1	Procuring Entity	UN Global Compact Liaison Office in China
1.2	Project Name	Procurement of Event Support Service for UNGC Sustainable Business Roundtable
1.3.1	Scope of Tender	See Chapter 5 "Procurement Requirements"
1.3.2	Service Period	October 28, 2026
1.4	Source of Funds	Self-funded
2.1	Bid Validity Period	5 calendar days from the bid submission deadline
2.2	Bid Security	No bid security is required for this project
3.1	Number of Copies of Bid Documents	1 electronic version (PDF)
4.1	Bid Submission Deadline	17:00 (Beijing Time), 24 October, 2026
5.1	Bid Opening Time and Venue	To be notified separately
6.1	Evaluation Method	Comprehensive Scoring Method

 

 

II. Composition of the Bid Document

The bidder shall prepare its bid document in the following order and include a table of contents:

Part 1: Qualification Documents

1. Copy of the business license (affixed with the official company seal);

2. Identification certificate of the legal representative, or a letter of authorization (power of attorney);

3. Screenshots of credit query records from Credit China and the China Government Procurement Network (within 30 days prior to the bid submission deadline);

Part 2: Technical Proposal Documents

1. Company profile;

2. Overall service plan for this project ;

3. Resumes of simultaneous interpreters;

4. Equipment and accessories list;

5. Quality management and emergency response measures;

6. Evidence of similar project track record.

Part 3: Commercial Quotation Documents

1. Bid Letter;

2. Itemized Quotation Breakdown ;

 

III. Preparation and Submission of Bid Documents

● The bid document shall be prepared in both Chinese and English, with the English version prevailing.

 

● Submission Instructions

The deadline for submitting your proposals is 5:00 PM, October 24, 2026 (Beijing Time).

Please send to e-mail: chinahr@unglobalcompact.org (no other recipients should be "cc" or "bcc" in your e-mail submission).

Two e-mail submissions are mandatory — one for the technical proposal and the other for quotations. Please kindly prepare your documents in both English and Chinese.

Given the anticipated volume of submissions, only highly qualified proposals will be contacted.

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Chapter 4 Bid Evaluation Method

I. Evaluation Principles

The evaluation follows the principles of "fairness, impartiality, scientific rigor and merit-based selection" and adopts the Comprehensive Scoring Method. The evaluation committee shall score the bid documents that pass the preliminary review in accordance with the detailed scoring criteria below, and rank them by final score in descending order.

 

II. Preliminary Review Criteria

The bid document must pass the following conformity checks; failure of any single item renders the bid invalid:

1. The bidder's qualification conditions comply with the requirements of the Invitation for Bids;

2. The service plan substantively responds to the procurement requirements.

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Chapter 5 Procurement Requirements

I. Project Overview

This procurement of Event Support Service for UNGC Sustainable Business Roundtable is expected to have approximately 30-40 participants and a duration of half a day, to be held at Shanghai International Organizations Service Center, 31/F, Tower A, No.4, Lane 255 Dongyu Road, Pudong New Area, Shanghai. The supplier shall provide the services during the preparation and execution of the event and shall accept the Procuring Entity's supervision and management over service quality and progress.

 

II. Service Contents and Technical Requirements

(1) Simultaneous Interpretation Service and Equipment Provision

1. Service Contents

Provision of Chinese-English simultaneous interpretation for the half-day roundtable meeting, together with the leasing, installation, commissioning and on-site technical support of a full set of simultaneous interpretation equipment.

2. Requirements for Interpreter Deployment

● 2 Chinese-English simultaneous interpreters (working on a rotating basis; no interpreter shall work continuously for more than 30 minutes).

● Interpreters shall have experience in simultaneous interpretation for international conferences and be familiar with terminology in sustainable development, Global Development Initiative, circular economy, corporate social responsibility and related fields.

● Proof of interpreters’ qualifications shall be provided (e.g. CATTI Level 1 / Level 2 Interpretation Certificate or equivalent international qualifications).

● Interpreters shall arrive at the venue 60 minutes prior to the commencement of the conference to complete equipment sound check and terminology preparation.

3. Requirements for Simultaneous Interpretation Equipment

● Equipment type: Infrared digital simultaneous interpretation system or digital SI system meeting equivalent technical standards, including a full suite of hardware and software such as main interpretation unit, infrared transmitter, interpreter console, receiver headsets and charging equipment.

● Quantity of receiver headsets: Allocated according to the number of participants, no less than 50 sets (including 10 spare sets).

● Support for a minimum of 2 language channels (Chinese and English).

● Interpretation booth: 1 standard interpretation booth equipped with sound insulation and monitoring devices.

● Equipment installation and commissioning shall be completed one day before the event. One on-site technical support staff shall be present on the event day.

● In case of equipment failure, spare equipment or remedial solutions shall be made available within 5 minutes.

4. Other Requirements

● The supplier shall be responsible for equipment transportation, installation, dismantling and on-site technical standby.

 

(2) Photography

1. Service Contents:

● Full-coverage photography of the roundtable meeting;

● Including but not limited to: panoramic views, podium, close-ups of guests, audience interaction, exhibition boards, etc.;

● Cloud album photos published in sync with the event during the Annual Conference;

● All raw images shall be classified and organized, and submitted to the Procuring Entity.

2. Technical Requirements:

● No fewer than one (1) photography personnel;

● Equipment must meet the requirements for professional conference shooting (HD or above);

● The supplier shall submit the basically screened and classified raw files within one (1) working day after the conclusion of the event;

 

 

III. Service Standards and Acceptance Requirements

1. The supplier shall strictly provide services in accordance with the plan and timeline confirmed by the Procuring Entity;

2. Upon completion of each service item, the on-site person in charge of the Procuring Entity shall conduct acceptance and sign acceptance comments;

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Chapter 6 Formats of Bid Documents

I. Format of the Bid Letter

BID LETTER

To: UN Global Compact Liaison Office in China

Having thoroughly studied the Tender Document for the "Procurement of Event Support Service for UNGC Sustainable Business Roundtable" (Tender No.: UNGC-CN-2026-002), we hereby decide to participate in the bidding for this project and solemnly declare that:

1. We voluntarily provide the event support services required by this project in accordance with all requirements set out in the Tender Document.

2. Our total bid price is RMB (in words) [ ] RMB (¥[ ]), equivalent to USD (in words) [ ] (USD[ ]).

3. We commit that our bid remains valid for [ ] calendar days from the bid submission deadline.

4. If we are awarded the contract, we will sign the contract with your organization as required and strictly perform our contractual obligations.

 

Bidder's Name (seal): __________

Legal Representative or Authorized Representative (signature): __________

Date: ____ / ____ / ____

 

II. Format of the Bid Opening Summary Sheet

Project Name	Total Bid Price (USD)	Service Period	Remarks
Procurement of Event Support Service for UNGC Sustainable Business Roundtable	USD [ ]	As required by the Tender Document

Note: The total bid price must be consistent with the total amount shown in the Itemized Quotation Breakdown.

Bidder's Name (seal): __________ Date: ____ / ____ / ____

 

III. Format of the Itemized Quotation Breakdown

No.	Service Item	Specification / Description	Unit	Quantity	Unit Price (RMB)	Total (RMB)	USD Equivalent
1	Simultaneous Interpretation Service and Equipment Provision	Including simultaneous interpreters, equipment, headsets, on-site booth setup preparations, etc.	Item	1
2	Photography	Including personnel, equipment, and organization/submission of raw files	Item	1
	Total					¥[ ]	USD[ ]

 

UN Global Compact Liaison Office in China

20 October, 2026